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Privacy Policy

Privacy Policy for Reward Factors

Last modified: September 24, 2025

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This Privacy Policy describes how Reward Factors ("the Company," "we," "us," or "our") collects, uses, and discloses information from visitors to our website and the services we provide (collectively, "the Services").

By using our Services, you agree to the collection and use of your information in accordance with this policy. If you do not agree with the terms of this policy, please do not use our Services.

 

1. Information We Collect

We collect information that you provide directly to us through forms on our website, such as on the "Contact" page. The types of personal information we collect include:

  • Contact Information: This includes your first name, last name, and email address.

  • Message Content: We collect any information you choose to provide in the "How Can We Help You?" field. This could include details about your business, your specific needs, or any questions you have for us.

  • Automatically Collected Information: When you visit our website, we may automatically collect certain information about your device and usage. This data may include your IP address, browser type, device type, operating system, and a log of the pages you visit. This information is collected to help us understand how our website is used and to improve your user experience.

 

2. How We Use Your Information

We use the information we collect for the following purposes:

  • To Provide and Manage Services: We use your information to respond to your inquiries, provide you with our total rewards consulting services, and manage our business operations.

  • To Communicate with You: We use your contact information to communicate with you about your inquiries, our services, or for marketing and promotional purposes, where you have provided consent.

  • For Analytics and Improvements: We may use automatically collected data to analyze website traffic, understand user behavior, and improve our website's functionality and content.

  • For Legal Compliance: We may use or disclose your information as required by law, such as to respond to subpoenas, court orders, or other legal processes.

 

3. How We Share Your Information

We do not sell your personal information. We may share your information with trusted third-party service providers who assist us in operating our website and conducting our business, as long as these parties agree to keep this information confidential. For example, we may use a third-party email service provider or CRM system to manage communications. We may also disclose your information if we believe it is necessary to protect our rights, property, or safety, or that of others.

 

4. Data Security and Retention

We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or electronic storage is 100% secure. We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

 

5. Your Rights and Choices

You have certain rights regarding the personal information we hold about you. Depending on your location, these rights may include the right to:

  • Access your personal information.

  • Correct inaccurate or incomplete information.

  • Request deletion of your personal information.

  • Object to or restrict the processing of your data.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below.

 

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new policy on this page and updating the "Last Modified" date. We encourage you to review this policy periodically.

 

7. Contact Us

If you have any privacy-related concerns, please contact us at: 

Email: info@rewardfactors.com
Address: 9533 Russell Avenue S., Bloomington, MN 55431
Data Protection Head: Scott Hoffhines

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